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Privacy
Notice eHauling - On-Demand Oil Transportation Mobile Application |
Contents
1.2 Saudi
Aramco, eHauling, On-Demand Oil Transportation Mobile Application
1.3 Information
we collect and how we use it
1.3.2 How
we might share your Personal Data
1.3.3 How
we protect and handle your Personal Data
1.3.4 Data
Storage and Access Location
1.3.5 How
long do we keep your Personal Data?
1.5 Contact
and More Information
1.0 Document Control
1.0.1 Revision History
|
Version |
Date |
Change
Description |
|
1.0 |
04/06/2022 |
Original Draft |
1.1
Introduction
Saudi Arabian Oil Company
(“Saudi Aramco”, “we”, “our”, “us”), is a Saudi joint stock
company established in the Kingdom of Saudi Arabia (the “Kingdom”) by
virtue of Royal Decree No. M/8, dated 4/4/1409H (corresponding 13/11/1988G) and
registered in the city of Dhahran under commercial registration no 2052101150.
Saudi Aramco, together with
its subsidiaries and controlled affiliates (together the “Saudi Aramco Group”),
follows strict guidelines to protect personal data and ensures compliance with
applicable data protection laws and regulations.
Your privacy is important
to us and maintaining your trust is a priority. This Privacy Notice informs you
that information submitted by you or collected by Saudi Aramco may be processed
for the purposes below.
1.2
Saudi Aramco, eHauling, On-Demand Oil Transportation Mobile
Application
The Saudi Aramco, eHauling, On-Demand Oil
Transportation Mobile Application (“App”) is provided to Saudi Aramco Hauling
team (“Saudi Aramco Users”), External vendors (“Haulers”) and
their drivers (“Drivers”) (together “you”, “your”).
The App is provided so that Saudi Aramco
Users can:
Manage shipments
View truck and
driver information
Review service
requests raised by Haulers
Receive
notifications on hauling process
The App is provided so that Haulers can:
Manage PPRs
(Petroleum Product Requisitions)
Review invoices
and submit entry sheet verification
View truck and
driver information related to Hauler
Submit service
requests to Saudi Aramco Hauling team
Receive
notifications on hauling process
The App is provided so that Drivers can:
View PPRs
(Petroleum Product Requisitions)
View driver
violations
Receive
notifications on hauling process
Track location
information (through mobile GPS) to assist the nearest available driver for shipment
Track location
(Geo-fencing) to log the completion of shipment
The App may include links to other
websites (e.g. Google maps, online stores, or other vendor websites) which may
have their own privacy notices. When visiting any of these other websites,
please review and familiarize yourself with the relevant privacy notice.
1.3
Information we collect and how we use it
When you use the
App, we will need to use information about you (“Personal Data”) which
we collect via the App or by using Personal Data we already hold about you to
allow you to use the App.
1.3.1 Information we collect
We
typically hold relevant Personal Data about you necessary for you to access and
use the App. We may also need you to
provide additional information (including Personal Data), when using the App.
Categories of Personal Data, Sources of Personal Data and Purposes
of Processing
|
Category of Personal Data |
Source of Personal Data |
Purpose/Use of Personal Data |
|
User Personal Data Government ID Iqama Expiry Date Mobile Number First Name Last Name Date of Birth |
This is from our internal HR database of
internal and external users managed through the Network ID application. |
For identification, Verification and user
account set up and log in. Access to this data You will be able to see
this Personal Data. Our IT Support representative and HR Systems
Support representative will also have access to this information. Retention Period For as long as you continue to use the App. |
|
Location Information Information about the Driver location. |
This information is collected from the
device (GPS tracking) based on the permission granted when you use the
App. |
The location information is collected all
the time based on the permission granted when you use the App. The location
information is used to assist the business process of tracking the nearest
available driver for shipment assignment and to log the shipment completion. |
|
Technical Information Information about your device and Internet
connection. |
This information is provided by you (from
your device) when you use the App. |
When you use the App, the Company may log
information regarding the type of device you are using and the internet
connection (IP Address) for auditing and technical security purposes. |
|
Legal and Compliance We may need to use some of your Personal Data to
comply with Saudi Aramco’s legal obligations under applicable laws, respond
to legal requests, administrative or judicial process, or to otherwise defend
our legal rights. |
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1.3.2 How we might share your Personal Data
We may share your
Personal Data with third parties. We may need to do this:
Where we need assistance from third
parties to grant you access to the App and facilitate posting of information,
content and/or otherwise operate the App;
Where we have a public interest or legal
duty to do so;
Where we have a duty to disclose to a
competent public authority, government or regulatory agency where necessary to
comply with a legal or regulatory compliance obligation which the relevant
Saudi Aramco Group member is subject to or as permitted by applicable local law;
Where required by our professional
advisers or consultants, including medical professionals, lawyers, bankers,
auditors, accountants and insurers providing medical, consultancy, legal,
banking, audit, accounting or insurance services to us;
To protect the health and wellbeing of
all Saudi Aramco employees, students / trainees, contractors, dependents and
other workers and visitors;
To enforce or apply any agreements we
have with you (or (as applicable), your employer if not Saudi Aramco); and/or
To third party suppliers and vendors who
we use to support our business, including but not limited to the operation,
features and functionality of this App, and those who provide information
technology and system administration services to us.
Because we asked for your permission to
share your Personal Data and you agreed.
1.3.3 How we protect and handle your Personal Data
We use robust
technical and organizational measures to protect any Personal Data we process
about you. All personnel who have access to your Personal Data operate under
strict corporate guidelines to ensure the protection of the data and compliance
with applicable local data protection laws and regulations.
We continuously work to identify and evaluate the
implementation and use of technical and organizational measures to protect any
Personal Data we process about you.
1.3.4 Data Storage and Access Location
We store and host your Personal Data within the
Kingdom of Saudi Arabia. We will take
all reasonable measures necessary and/or required by applicable data protection
laws and regulations to ensure that your information is treated securely and in
accordance with this notice and applicable laws.
1.3.5 How long do we keep your Personal Data?
We will keep Personal Data for as long as we have a
relationship with you and for as long as you are using the App. We shall retain this for a period of one (1)
year or such longer period if required by law and/or to protect our legal
interests.
We will not keep any information for longer than is
strictly necessary and when we no longer need the information, we will securely
destroy it in accordance with our internal policies or anonymize it. Should you require earlier deletion, you may
discuss this by contacting PERSONNELHELPDESK@ARAMCO.COM.
1.4
Your Rights
Under certain applicable personal data protections laws and in
accordance with Saudi Aramco policies, you may have certain rights in relation
to your Personal Data. These rights include right to access the Personal Data
that you provided to or is being used by Saudi Aramco in connection with the
App.
You may also have the right to:
Access: the right to access your
Personal data by requesting this from us;
Correct: the right to rectify your
Personal Data (add to or update/correct some of your Personal Data);
Restrict: the right to restrict the processing of your
Personal Data
Notice: the right (in some cases) to be notified of any
personal data protection breach;
Object: the right to object to the
processing of your Personal Data; and/or
Withdraw
consent:
as applicable, the right to withdraw your consent to the processing of your
Personal Data.
To exercise any of the rights listed above, you can
contact us as provided below.
1.5
Contact and More Information
If you have any questions regarding this Privacy
Notice, please contact: PERSONNELHELPDESK@ARAMCO.COM.